PreparedDocs for legal evidence
The intake is the case, and it arrives as a shoebox
Medical records, accident photographs, pay stubs, screenshots of a group chat, a police report and eleven months of correspondence. The work of turning that into exhibits with an index is the work nobody bills for and everybody does.
Built for personal injury, family law and employment practices.
The reality
What actually arrives
Not the version in the process document. The version that turns up.
Evidence arrives in every format at once
Phone screenshots, scanned letters, a PDF of a PDF, and one file somebody photographed off a monitor. All of it has to end up in one legible exhibit set.
The chronology is the argument
Dates live inside the documents rather than in a list, and building the timeline by hand is how the date that mattered gets missed.
Exhibits have to be numbered and indexed
Consistently, across a set that keeps growing, with an index that stays correct every time something is added.
What tends to be asked for
Your firm sets its own checklist. This is the shape most of them take.
- Records: medical, employment, financial, educational
- Photographs and screenshots, with the dates they were taken
- Correspondence: letters, emails, messages, notices
- Reports: police, incident, expert, inspection
- Contracts, agreements and the documents in dispute
What PreparedDocs does with it
- 1
Request evidence from the client with a link rather than an email thread
- 2
Every file is read, named and filed against what was asked for
- 3
Dates are pulled out of the documents and become a timeline you can correct
- 4
Duplicates and unreadable scans are flagged before they reach an exhibit
- 5
The exhibit set is built with an index that rebuilds when the set changes
One engine
The same work, under a different name
Collect the documents, work out what they are, say what is missing, organise what arrived, build the package somebody has to submit. That sequence does not change between a petition, a claim and a loan file. Only the vocabulary and the checklist do, which is why a firm that works across two of these does not need two products.
Your files stay yours
Every file is stored exactly as it arrived and is never rewritten. Anything the product produces is a new document beside the original, and you can take the whole file out whenever you want, as an archive with an index.